Assistant Co-ordinator

Job Ref
235 High Holborn, London, WC1V 7DN
Human Settlements Group
£28,665 - £34,688
Full Time
Fixed Term Contract

More details

Assistant Co-ordinator
Central London, UK

The Organisation

IIED is a policy and action research organisation of around 150 staff and a global leader in action for social and environmental justice. We promote sustainable development to improve livelihoods and protect the environments on which these livelihoods are built. We specialise in linking local priorities to global challenges. IIED is based in London, Scotland and Europe and works in Africa, Asia, Latin America, the Middle East and the Pacific, with some of the world’s most marginalised people. We work to achieve impact through a vibrant global network of partners. Most of these operate at the grassroots level of developing countries in communities which are among the most exposed on the planet to the impacts of the climate crisis, global nature loss and rising inequality. We work with them to strengthen their voice in the decision-making arenas that affect them – from village councils to international conventions.

The Human Settlements Group has worked on urban environmental and poverty issues since the 1970s. The group aims to support more equitable and sustainable development in urban centres in low- and middle-income countries.

We are now seeking an Assistant Co-ordinator to join our Human Settlements Group on a full-time basis for a 12-month fixed-term contract (with possibility of extension).

The Benefits

- A salary of £28,665 - £34,688
- 25 days' annual leave per year, increasing annually up to 30 days’ for full-time staff with 10 years' service
- 7.5% employer's pension contributions to the IIED pension scheme
- An employee protection scheme
- An interest-free season ticket loan
- An employee assistance programme providing confidential work, personal and well-being support
- Enhanced maternity, paternity and adoption policies for eligible employees

This is an excellent opportunity for an administrator or co-ordinator with experience of financial admin and organising events to join our globally recognised Human Settlements Group.

In this highly rewarding position, you will join our team as we continue to support equitable and sustainable solutions to urban poverty. In this international environment, you will exponentially expand your professional network and experience, all whilst enabling us to continue to help those living in poverty to gain recognition in global policy debates.

So, if you have the organisational skills to support us as we continue the fight against urban poverty, then we want to hear from you.

The Role

As an Assistant Co-ordinator, you will provide administrative, communications and scheduling support to our Human Settlements Group.

Under the guidance of the Group Co-ordinator, you will manage a range of financial administrative processes. These will include issuing payment requests for invoices, recording expenses, assisting with timesheet submission and managing receipts.

Crucially, you will manage our contract and subcontract information on our project management system, populate subcontract templates and schedule subcontract payment requests and invoices.

Additionally, you will:

- Organise group meetings, schedule meeting rooms and disseminate information
- Provide logistical support to events in the UK and abroad, including booking flights and accommodation
- Assist with the publication and dissemination of IIED materials

About You

To be considered as an Assistant Co-ordinator, you will need:

- Relevant work experience in an administrative and/or co-ordination role
- Familiarity with financial administration (for example, processing invoices)
- Experience of event organisation (ideally for events both in the UK and overseas)
- Experience of writing and editing other’s work
- Knowledge of simple budget and financial management
- Excellent knowledge of Microsoft Office software
- Excellent communication skills
- Excellent time management skills
- Excellent interpersonal skills and the ability to build strong relationships with stakeholders.

Experience working in an international and/or non-profit organisation would be beneficial to your application, as would working knowledge of a second language.

A relevant degree (or equivalent) or formal training would also be advantageous, as would knowledge of relevant software, such as CRM, FocalPoint, SharePoint, InDesign and/or Microsoft Dynamics.

The closing deadline for applications is midnight on 8th July 2022.

Please submit your application at your earliest convenience as we will be interviewing throughout the process.

Other organisations may call this role Administrator, Office Administrator, Project Administrator, Programme Administrator, Project Co-ordinator, Office Co-ordinator, or Office Assistant.

Webrecruit and IIED are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you want to join the fight against poverty as an Assistant Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.