Office Co-ordinator (Fixed-term contract till 20th December 2024)

Job Ref
FAC-05-24-G6-1
Closing Date
28 May 2024
Location
UK - Hybrid with access to London office
Function
Facilities
Salary
£31,960 - £38,675 per annum, depending on experience, plus benefits
Status
Full Time
Type
Fixed Term Contract
Hours
35 hours per week

More details

Office Co-ordinator
Central London, WC1

The Organisation

The International Institute for Environment and Development (IIED) is a policy and action research organisation promoting sustainable development and linking local priorities to global challenges. We are based in London and work on five continents with some of the world’s most vulnerable people to strengthen their voices in the decision-making arenas that affect them. With more than 150 members of staff working with associates and partners around the world, IIED has been at the forefront of evidence-based policymaking in sustainable development for over 50 years.

We are currently seeking an Office Co-ordinator to join our Finance and Operations Team on a full-time basis, for a contract until 20th December 2024 (with a possible extension for further 12 months).

The Benefits

- Salary of £31,960 - £38,675 per annum (pro rata) with annual cost-of-living-awards and incremental increases
- 25 days' annual leave per year, increasing with service (pro rata)
- Closure between Christmas and new year with additional paid holiday
- 7.5% employer's pension contributions
- An employee protection scheme offering a flexible menu of benefits
- An interest-free season-ticket loan
- A cycle-to-work scheme offering tax savings on the cost of purchasing a bike for travel to and from work
- An employee assistance programme
- Enhanced maternity, paternity and adoption policies
- Enhanced sick pay entitlements, increasing with length of service
- Flexible working options
- Support for learning and development
- Compassionate leave up to ten days per annum
- Dependents leave
- Eye tests and glasses
- Therapy treatment

If you have experience in building- or facilities-management, good IT knowledge and a great grasp of customer care, it’s time to join a growing team who are passionate about making the world a better place.

Not only will you be assisting us in promoting sustainable development, but we’re offering a brilliant array of benefits, ranging from professional development opportunities to healthcare perks!

So, if you’re ready to make your mark on an international organisation, why not apply today?

The Role

As an Office Co-ordinator, you will ensure compliance with our regulations and procedures to create a safe and efficient working environment within our London office.

Providing a friendly and welcoming space for staff, you will be the first point of contact for all requests and queries relating to building and office services; providing a first line support as a First Aider and a Fire Warden.

You will also carry out inductions and training for new staff, assist with booking meeting rooms and maintain accurate records.

Additionally, you will:

- Provide exceptional customer service to staff and visitors
- Communicate professionally via phone, email and in-person
- Manage and update online databases
- Provide IT support to staff or liaise with IT support services
- Undertake financial and resource management duties

About You

To be considered as an Office Co-ordinator, you will need:

- Demonstrable experience of working within a fast client-facing facilities setting
- The ability to set up and maintain office systems
- Strong knowledge of IT, including Office 365
- Good knowledge of health and safety and fire safety
- Good knowledge of supporting or running a busy office environment/building
- An understanding of financial administration
- Familiarity with planning and organising internal and external events (organisation)
- A Levels (or equivalent), or learning gained through work experience or training
- Have an excellent written and verbal communication skills

The closing date for this role is the 28th May 2024.

Although IIED is a hybrid working organisation, this role is office-based and you will be working from the office.

Other organisations may call this role Facilities Co-ordinator, Facilities Manager, Office Manager, Office Administrator or Administrator.

So, if you want to join our fantastic organisation as an Office Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.